Management & Administration
To prepare your company for using SAP Business One, you can utilize this module to specify both your company and user information in the system, as outlined below:
User administration, authorizations, multiple currencies, exchange rates, multiple posting periods, multi-branch, data import, opening balances, approval processes, calendar, Microsoft Office integration, mobile interaction, recurring transactions, and drop ship.
Accounting & Finance
It includes all the functions and reports required for the company’s accounting and financial operations, contains all tax-related reports as per regulations in each country, and allows you to document all financial and accounting transactions.
The chart of accounts, journal entries, posting templates, recurring postings, financial reports, budget management, cost accounting, incoming payments, outgoing payments, payment run, bank statement processing, checks & credit cards, deferred payments, account reconciliation, and fixed assets all come together to provide comprehensive financial management.
Sales Opportunities
The Sales Opportunities module enables you to monitor and evaluate pending opportunities by tracking the progress of meetings, interviews, and other negotiation activities within the sales pipeline. Advanced forecasting methods enable you to estimate potential earnings and prioritize sales activities effectively.
This module offers features such as opportunity and pipeline management, CRM, campaign management, blanket agreements, customer interaction
Banking
Use this component to handle all financial transactions related to bank accounts, including:
This component allows for the manual and automatic creation of collections and payments through various payment instruments, internal and external reconciliations, post-dated and cash payments for checks and credit card receipts, and the printing of checks individually or in batches.
Sales - Account Receivables
This module covers the entire sales process, including generating quotes for customers, invoicing, deliveries and returns, document creation, dunning letters, and printing. SAP Business One offers a complete set of sales documents, each corresponding to a specific stage in the sales workflow
Purchasing – Accounts Payable
SAP Business One allows you to oversee the complete purchasing process, from purchase orders to the processing of vendor invoices. Additionally, it provides the capability to generate various reports for analyzing purchasing data, such as purchase volume analysis, pricing details, aging of vendor receivables, and more.
The SAP Business One Accounts Payable module offers a comprehensive set of features, including purchase requests, purchase quotations, web-enabled RFQs, purchase orders, goods receipt POs, goods returns, A/P invoices, A/P reserve invoices, down-payment invoices, down-payment requests, the ability to cancel marketing documents, A/P credit memos, landed costs, and Intrastate reporting.
Business Partners
The Business Partners module handles all information related to your relationships with customers, vendors, and leads (related parties), and facilitates the management and review of internal reconciliations for business partners. For instance, common information includes contact persons, addresses, payment terms, financial data, and logistics details.
SAP Business One create line between business partners and G/L accounts via control accounts, which are defined during system setup and can differ for each business partner. All sales and purchasing transactions are recorded in the relevant control accounts, allowing you to view the overall balance in a general ledger account, as well as the balances of customers and vendors. You can also access the balance for an individual customer or vendor.
Inventory
Utilize the Stock module to enhance and efficiently manage inventory.
The Inventory Management module in SAP Business One provides a comprehensive set of features, including item management, item lists, price lists (in multiple currencies), goods receipts, goods issues, inventory transactions, transfers, serial and batch number management, special prices, period and volume discounts, pick and pack functionality, recurring transactions, inventory tracking, bin locations, multiple measurements, and inventory counting.
Production
Use the SAP Business One Production module to create and maintain bills of material, item sets, production orders, goods issues, goods receipts, production dashboards, and GL account determination, enabling seamless management and tracking of materials, orders, and financial data throughout the production process.
Material Requirement Planning – (MRP)
The Material Requirements Planning (MRP) module allows you to plan material requirements for production or supply processes by reassessing current inventory, demand, and supplies, while considering changing planning parameters such as lead time, make-or-buy decisions, and holiday schedules.
MRP module integrates with Life Cycle Management, item cost calculation, and forecasts to generate accurate order recommendations, support make-to-order processes, and optimize production routing, ensuring accurate material planning and cost control throughout the production cycle.
Service
If your company provides services to its customers, you can manage all activities related to these services using the service component in SAP Business One, which includes service management, service planning, tracking customer interactions, handling equipment cards, and processing service calls. Additionally, it integrates service dashboards, service contracts, human resources, a knowledge database, and a service calendar to streamline operations and enhance customer satisfaction.
Human Resources
Utilize the Human Resources module to input and manage employee information within the company, while also performing the following related tasks.
- Input and manage both general and personal information for employees.
- Oversee information related to employee training, work history, performance reviews, and absences.
- Generate a variety of reports and employee lists to enhance business efficiency.
Reports
SAP Business One features an integrated and comprehensive Reports module that includes reports from all SAP Business One Modules mentioned above. SAP Business One offers various predefined reports that can be analyze using selection and sorting features. You can easily move through a report to quickly access the key details it contain
