In fast changing Business Models in the modern world, the traditional way of Human Resource deployment and management is a past story and most of Organization now operate with multi location work force. Therefore HR management from different locations is a hectic task for the Employer. At the same time employees are also face the problem with their day to day activities like attendance, leave, salary and other services.
Easy to access HRMS Software with automated process is a necessity to manage the entire work force from any time anywhere. Cloud based HRMS & Payroll can surely optimize the Organization Goals as well as the efficiency of the Manpower. It eases the stress of Employers and Employees through automated process of entire Employee Life Cycle. Through this article we will explain how HRMS Software features can transform the Business operations, automated process, cloud based accessibility, cost savings and employee experience and more.
Key Features and Benefits.
- Scalability of Organization Goals through optimization of Manpower :
The concept of seating all Work force under one roof is a past story and in current scenario significant part of the employees work from different remote locations.
Cloud based HRMS Software provides the real time status of the employee engagement for the Day such as Total Man Power, Attendance, New Joiners ,Leaves, Pending NDCs, Pending F&F Settlement. This data will be an insight to the management on the manpower deployment and necessary action can be taken immediately to ensure the maximum Productivity. - Improved Employee Satisfaction :
In the fast moving modern world one of the key challenges every Business Establishment face is the increasing attrition rate and solution for retaining the work force. To achieve the set targets it is very imperative to keep the man power intact. Therefore Employee Satisfaction is very important for an Organization’s Success. Easy accessibility from anywhere at any time feature of user friendly “Employee Self Service Portal” in Cloud based HRMS Software will help the employees on their various needs like On boarding, attendance, Leaves , Salary , Exit process and more. Accessibility through Mobile and Automated hassle free process flow expedites the employees requirements without any delay and gives them immense experience and high satisfaction. In other part Managers can review the employee engagement and their request on portal like leave, attendance etc. and approve the same from anywhere. - Cost Efficiency :
Money earned is Money saved. Being it is Cloud based, the Organization need not spend on IT Infrastructure like Server, Storage, Software, IT Support thereby they can save considerable amount on account of Capital Expenditure(Capex). Cloud based solutions are offered as a Software as a service (SaaS), which means businesses only pay for what they need eventually reduces their pay out on this part. Another feature is the Organization need not investment more in case of more manpower engagements, adding new locations for handling the structural changes as the Cloud based can cater to the additional requirements with the existing set up.
Automated process without manual interventions reduces the man power requirements for a particular activity eventually saves the manpower cost. - Hassle free Data Management :
Main characteristic of the Cloud based software is the entire data is securely stored centrally and accessible from anywhere at any time. The real time Dash Board gives information about the employees regardless where ever they are located or deployed. Centralized stored data empowers the management to take quick decisions also gives more accurate output and ensure all compliances. - Automated process makes repetitive work easier and time saving :
Repetitive work such as Salary Processing, Attendance updation, Leave workflows and Filing statutory documents are taken care automatically by this Software Solution resulting reduced time and less manpower. Manual Salary calculation invariably creates lot of problems such as wrong calculation, time, wrong payment and more. Cloud based HRMS Software ensures that employees salary is processed without error on a mouse click and paid accurately. Well articulated reports are most useful for ensuring the error free reporting without much manpower requirement. - Adherence to Statutory Compliances :
Adhering to Statutory Compliance is strictly done as it leads to so many legal complicacies both from employees as well as Government Agencies. HRMS Software takes care of all compliance related requirements of the Land of the Law such as Income Tax (Updation of investment proof , Income Tax Deduction and Depositing), Professional Tax, ESIC, PF and more. Well defined reports can be an effective tool for error free reporting and payments of statutory liability. Automated process ensures the system oriented compliances that reduce the risk of fines and other complications. - Integration & Adaptability with other Software Modules :
Success of a Business Organization depends on collective efforts of all Departs from Planning to Final Reporting. Therefore it is imperative to work all Functions connected well and work together whether it Business or Support Functions. HRMS Software comes with the feature of Integration with other software module such as Finance, CRM, PPC and more. For instance if the HRMS Module is not integrated with Finance Module then there will be a problem in various pay outs including Salary and Statutory payments. The feature of adaptability with any software ensures that the business can adapt quickly to changing workforce requirements without being constrained by outdated system. - Enhanced data Security and restricted Authorization :
The HRMS Software is a highly secured encrypted tool hence the data is kept with utmost care and security. Since the HR Database is having the most sensitive information the cloud based HRMS software have fool proof measures to keep the information confidentially. Accessibility is restricted strictly as per multi factor Authorizations. It also ensures the data backup& recovery options hence the clients need not worry about Cyber threat. as per delegation of Authority to ensure the confidentiality.
Conclusion
Apart from the points elaborated above HRMS have so many other features that cater to the needs of every Business Organizations. Considering the increased complexity in handling the Human Resources due to size of workforce, multi location engagements & operational constraints all Business Establishments irrespective of the size and segments should implement a good HRMS Software. The embracement of a good cloud based HRMS Software can surely transform your Business Operations with seamless experience so why to delay ? Go ahead with the implementation now.
